Information about adjunct instructor pay for the 2023 fall semester

Based on California labor law, the university must compensate adjunct faculty for time worked and adjunct faculty are required to submit timesheets for actual hours worked (the university maintains adjunct timesheets on the Self-Service website).

In order to ensure adjunct faculty are compensated in a timely manner (in the pay period when work occurs), including when a required timesheet is not submitted for a pay period, the university will pay the adjunct contract total for the term over seven pay periods.

Example:

If an adjunct instructor has teaching contracts for the fall semester that total $3,500, they will be paid $500 per pay period (9/15, 9/29, 10/13, 10/31, 11/15, 11/30, 12/15). This pay will appear on the instructor’s Self-Service earnings statement as “Adjunct Pay – Stipend.”

The instructor is required to record actual hours worked on their Self-Service timesheet. Since the adjunct’s compensation is based on an hourly rank rate, the payroll office will determine if the actual hours submitted on a pay period timesheet equal more than the established $500 per pay period. This is done by determining the pay period hours equivalent. If the adjunct’s hourly rank rate is $30, the pay hours equivalent is ($500/$30) 16.66 hours.

If the instructor’s actual work time on their timesheet for a pay period is 22 hours, their pay for the pay period will be:

Pay period pay based on contract = $500
Excess hours (22-16.66) = 5.34 hours x $30 / hour = $160.20
Total pay = $660.20

IMPORTANT:

If an adjunct instructor records hours in excess of their pay period hours equivalent, they will be paid their hourly rate in the pay period for the excess hours and the pay for the excess hours will not be deducted from the pay period pay based on their contract.

If an adjunct instructor records hours that are less than their pay period hours equivalent there will be no reduction in the pay period pay based on their contract.

Adjunct faculty timesheets will be rejected on the Self-Service website. This is done to keep the per pay period pay based on the contract total from being duplicated.

A rejected timesheet has no impact on pay. Submitting a timesheet for actual hours worked is required by California labor law and a submitted timesheet is required to determine timely pay for actual hours worked.

DETAIL / EXCEPTION Self-Service hourly timesheet information

This information is not intended for Adjunct Instructors, Student Workers, Federal Work Study students, International Student Worker, Direct-Hire temp employees or Research Assistants.

Adjunct Instructors see SUMMARY / EXCEPTION timesheet guide
Student Workers see Clock-in, Clock-out / POSITIVE timesheet guide
Direct-Hire temps and Research Assistants see DETAIL / POSITIVE timesheet guide

For HR support, please email support@ciishelp.zendesk.com

This guide is applicable to: Hourly Non-Exempt Staff with an established FTE status.

What is DETAIL pay?: DETAIL pay is when an employee enters details of their work time (start and end times) but not by clocking-in / clocking-out.

What is EXCEPTION pay?: EXCEPTION pay allows employees to accurately record work time that may be different than scheduled time (less or more).

Where is my timesheet?: timesheets are located on the Self-Service website by selecting the Employee button and then Time Entry button after logging-in (CIIS Self-Service website).

Select the Employee button after logging-in to Self-Service

employee button

After the Employee button, select the Time Entry button to record your time

time entry button

Follow the steps below on how to enter DETAIL time and how to submit your timesheet

DETAIL / EXCEPTION time sheet

DETAIL / POSITIVE Self-Service hourly timesheet information

This information is not intended for Adjunct Instructors, Hourly Non-Exempt Staff with a regular work schedule or assigned FTE, Student Workers, Federal Work Study students, or International Student Workers.

Adjunct Instructors see SUMMARY / EXCEPTION timesheet guide
Non-Exempt Staff (reg. work schedule or FTE) see DETAIL / EXCEPTION timesheet guide
Student Workers see Clock-in, Clock-out / POSITIVE timesheet guide

For HR support, email support@ciishelp.zendesk.com

This guide is applicable to: hourly direct-hire temps and hourly employees with no fixed FTE or no fixed weekly work schedule.

What is DETAIL pay?: DETAIL pay is when an employee enters details of their work time (start and end times) but not by clocking-in / clocking-out.

What is POSITIVE pay?: POSITIVE pay records the time entered and that entered time is used to calculate pay.  It is very important for DETAIL / POSITIVE pay employees to accurately record their work time in the pay period when the work is done in order to avoid a delay in pay.

Where is my timesheet?: timesheets are located on the Self-Service website by selecting the Employee button and then Time Entry button after logging-in (CIIS Self-Service website).

Select the Employee button after logging-in to Self-Service

Employee button

After the Employee button, select the Time Entry button to record your time

Time-Entry button

Follow the steps below on how to enter DETAIL time and how to submit your timesheet

DETAIL Pay Time Entry

Colleague Grade Rosters

Be sure to add a variable in addition to term or you will get a grade roster for every section in the term.

Department codes are under reference image

Steps to use GROS to obtain section grade rosters.

Add dept. code only for the “Department Incl” line (department name will populate after selecting enter).

CodeDepartment
D.ANTAnthropology & Social Change
D.AOMAcupuncture & Oriental Med
D.APCAsian Phil & Cultures
D.CLNClinical Psychology
D.CMHCommunity Mental Health
D.CPMCP Courses
D.ESREcology, Spirituality & Relig
D.EWPEast West Psychology
D.EXAExpressive Arts Therapy
D.GENGeneral Programs
D.HSXHuman Sexuality
D.IAInterdisciplinary Arts
D.ICPIntegral Counseling Psychology
D.IHLIntegrative Health Studies
D.ISInterdisciplinary Studies
D.ITPIntegral & Transpersonal Psych
D.MPSPsychological Studies
D.NMNon-Matriculated
D.PARPAR Courses
D.PCCPhil, Cosmology, & Conscious
D.PDTDrama Therapy
D.PSYPsychology
D.SOMSomatic Psychology
D.TCMTraditional Chinese Med
D.TITransformative Inquiry
D.WSEWomen’s Spirituality

Zoom client update by 11/5/2022

Download the most up-to-date Zoom client here: https://zoom.us/download

Zoom Logo Header
 

Dear Valued Customer,

We are reaching out with a reminder that Zoom will be implementing its new Software Lifecycle Policy on November 5, 2022 (Pacific Standard Time) for all products and services, starting with the minimum versions referenced in the table below. Users who are running an end-of-life version after November 5, will not be able to join meetings via the Zoom Client and will be prompted to update, or join from the Web browser. Please note Zoom Room Controllers installed on UWP devices will not be included in this enforcement until May 2023. In addition, we recommend ChromeOS users begin the process of migrating to the Progressive Web App (PWA) ahead of its retirement on February 1, 2023

This policy will affect the following products on the following dates:


As always, we highly recommend you regularly download and update to the latest version of Zoom software by checking for updates within the Zoom client or by navigating to zoom.us/download to take advantage of all our latest security and functionality features.

As an admin or owner you can view which versions users on your account are running through the Dashboard or within the user management portal by filtering by client type. The latest Dashboard update now shows data for every device a user signs in to and summarizes data based on whether the device needs updating to the Zoom minimum supported version. It shows a stacked bar chart of users’ different client versions, from oldest to newest. It also shows the percentage of joins on clients requiring updates versus those not requiring updates.

Thank you for your partnership as we continually work to make our platform more secure and deliver a better experience for our customers. Please feel free to reach out to the Zoom Support Team if you have any additional questions or need assistance to update your organization. 

Team Zoom