- Your course is listed as having Zoom Room meetings. This is a course that has meetings that are intended to meet in person but, due to the Covid-19 pandemic, are also being virtualized via Zoom Room on Campus. Zoom Rooms are classrooms that provide hardware (an iPad with Zoom Room app and audio setup) specifically for Zoom Room meetings.
- Teachers and students of courses with virtualized meetings will receive a webinar link via email to your CIIS account approximately 15 minutes before each class meeting. The Zoom Room is already the Host, so no liaison will join your class at the beginning. If you need support, please chat the Online Learning team by visiting www.VCLhub.com.
- No action is required on your part to receive a webinar link. It will be auto-scheduled by the Online Learning department for all Zoom Classroom meetings.
- If you believe that your course is not meeting in person in a Zoom Room (either because it is strictly an online course, it should only be virtualized with no in-person meetings, or for some other reason), please let us know immediately.
- Recording of virtualized courses is not permitted, due to FERPA, HIPAA, and other regulations. It is not possible to record in a Zoom Classroom.
How can I prepare for my Zoom Room course?
- For guidance on using Zoom Rooms for instructors, please see our Zoom Rooms virtual walkthrough & quick start guide.
- For an in-person walkthrough, please schedule a 30-minute meeting with a member of the Online Learning department.
Bring your own laptop device (and power cable) if you are screen sharing or need to manage breakout rooms. You may reserve a laptop by emailing email@example.com in advance.
Have your in-person students bring a device if they will be participating in breakout rooms with virtualized students. Tablets, phones, and laptops should be sufficient.
Anyone who connects to the Zoom meeting from inside the physical classroom must have their sound off and microphone muted. Failure to do so will create a loud feedback loop that is very disruptive.
You can send students out of the physical classroom to do breakout rooms with their audio/video enabled.
Chat in Zoom Rooms is only available between participants and the Host. Please keep this in mind if/when you assign Host to another device, as that device will then receive all chat messages.
Participants should be aware that chat messages will display on the projection screen when the Zoom Room is Host and the whole class may see them.
- Please make sure you can access your CIIS email account directly. Do not have emails forwarded to a personal account. They have been marked as junk in the past and might not reach you in time. Please check your CIIS email account ~15 minutes before each class meeting for the webinar link.
- Please see our What to Expect support article and Tech Tips recorded training for instructions on stopping email forwarding, as well as other technical guidance and tests you can perform.
How can I change my schedule?
Please ensure your syllabus matches the schedule in Self-Service. The Online Learning department will pull the schedule from Self-Service on January 5, 2022 to send webinar links for relevant courses.
If you must change meeting details (e.g. date/time, modality, etc.) please advise your PCPM to update Self-Service before 1/5/2022.
If it is after 1/5/2022 and you must update meeting details, then please advise the following as soon as possible:
- your PCPM
- firstname.lastname@example.org (if your course uses a Zoom Room).
Logging in to Canvas
Single sign-on is now enabled for Canvas. This means you will log in with your university email address and email password (instead of your CIIS ID number and password).
To log in:
- Go to https://ciis.instructure.com (there should be no additional text in the URL after “.com”; if you had previously used a bookmark for Canvas, it may need to be updated).
- When prompted, use your CIIS email address and email password to log in.
- If you encounter any issues logging in to Canvas, please see our support article for more information.
Going forward, you will no longer need to use separate credentials for Canvas.
Creating your Canvas Course
- Please let us know if you need any assistance in creating your course in Canvas. You can email us the syllabus at least 3-4 weeks prior to the start of the semester and we will add it to the queue.
- Alternatively, if you wish to create it in Canvas yourself, the Create a Canvas Course training will provide an overview and demonstrate frequently-used features.
Post & Publish
- Per CIIS requirements, please post your syllabus and publish your course at least 2 weeks before the course begins. This helps students to prepare by accessing textbooks and understanding the expectations for your course.
- Please see the Post Your Syllabus article for instructions on posting your syllabus.
- For a demonstration of publishing, please see Chapter 5f of the Create a Canvas course training.