How to submit final grades in MyCIIS

Beginning in the Fall 2021 semester, CIIS will transition to a new Student Information System (Colleague Self-Service).

For the Spring and Summer 2021 semesters, final grades will continue to be manually entered on the MyCIIS website.

If you have questions about translating percentages from Canvas into letter grades, please consult with your program.

Table of Contents:

1. How to determine what grade to assign
2. How to submit grades
3. How to verify that your grades were recorded

How to determine what grade to assign

You do not need to submit all of a course’s grades at the same time, but you must submit them all by the grade submission deadline, which can be found in the Academic Calendar

Grade Equivalencies

Below are university-level equivalencies. Programs may have stricter ones (such a requiring a B to pass). Consult your program before assigning grades.

Undergraduate Students:

1. Who have letter grading

A	Outstanding
A-	Outstanding
B+	Good
B	Good
B-	Good
C+	Average
C	Average
C-	Average
D+	Poor
D	Poor
D-	Poor
F	Failure

2. Who have pass/no pass grading

P [Pass]	Equivalent of C or higher
NP [No Pass]	Equivalent of C- or lower

Graduate Students

1. Who have letter grading

A	Outstanding
A-	Very Good
B+	Good
B	Average
B-	Poor but Passing
C+	Unacceptable
C	Unacceptable
C-	Unacceptable
D+	Unacceptable
D	Unacceptable
D-	Unacceptable
F	Unacceptable

2. Who have pass/no pass grading

P [Pass]	Equivalent of B or higher
NP [No Pass]	Equivalent of B- or lower

EXCEPTION:

• Internship
• PsyD practicum (not MCP practicum)
• Not the last in a series needed to fulfill a requirement
  (e.g., Child Therapy I, as Child Therapy II must be taken the next semester)

• Thesis/Dissertation Proposal Completion
• Thesis/Dissertation Seminar or Research or Continuance

IP [In Progress]	Equivalent of B or higher
NS [Not Satisfactory]	Equivalent of B- or lower

Students who want an incomplete

DO NOT SUBMIT ANY GRADE ONLINE, INCLUDING IP [IN PROGRESS]

You may decline a student’s request to receive an Incomplete. If you assent, the student must submit the Incomplete Grade Request Form to you, which ensures CIIS has a record of the reason for the extension, what coursework remains, and its due date. Students can find the form on MyCIIS. Submit this form to the Registrar’s Office by the grade submission deadline. Do not give it back to the student – the Registrar’s Office will not accept it from students.

If the student does not submit this form to you in time for you to submit it by the grade submission deadline, then submit a grade online. This could include an F or NP. Do not accept the form from the student afterwards.

You may establish any due date for the coursework within CIIS’ maximum of the last day of the following semester, including Summer. If the student had a serious medical issue or a family emergency, however, the University will permit this deadline to be up through the last day of the following second semester including Summer. (See the Academic Calendar for semester end dates.)

The student must submit the remaining coursework and the Grade Change Form to you by the deadline you establish. You then submit the form to the Registrar’s Office by that semester’s grade submission deadline.

Students who stopped attending or never attended

Students are eligible to withdraw from a course only up through its final meeting. If you don’t see a “W” pre- populated as the grade, the student has not withdrawn. A grade must be assigned.

• If the student was absent for more than 20% of the course, including either excused or unexcused absences, assign an F or NP.
• If the student was absent for less than 20% of the course, assign whatever grade you deem appropriate (which could include an F or NP).

Students not on the grade list

No grade can be assigned and no academic credit bestowed. Students may not sit in on courses for which they are not registered. In future semesters, download your class list from MyCIIS during the first class meeting and compare it to the attendees. If a student is attending who is not on the roster, do not allow them to remain in class and direct them to the registrar’s office.

Students who audit

AU will be the only option to select from the drop-down menu. Assign this regardless of the student’s attendance or the quality and amount of work submitted.

If the student did not register in audit status, AU will not be an option in the drop down menu. In that case, assign one of the grades that is. A GRADE MUST BE ASSIGNED. It is not possible for students to change to or from audit status after the Add Deadline.

Comprehensive exams

The program must confirm receipt of the exam and instructor’s assessment of it before the grade can be recorded. This is why the grade cannot be submitted online. The only exception is for Transformative Studies, as their instructors do submit the grade online.

1. Have the student submit the exam to you electronically, and a scan of the Comprehensive Examination Assessment form, with the student portion filled out.
2. Download the Comprehensive Exam Grade Submission Form from the Reports tab of MyCIIS, write the student’s grade on it, and submit this form, the assessment form, and exam to the student’s department/program chair.
3. The chair signs the grade form and the assessment form and forwards both to the Registrar’s Office, where the grade is recorded and the assessment form centrally archived.

How to submit grades

1. Go to the university’s web portal, MyCIIS, at https://my.ciis.edu. Log in.

   • If you don’t know your user ID or your user ID and password:

     Click the Authentication Retrieval link. Fill out the requested information on the following screen. CIIS’ Information Technology Department will then assist you. If you do not hear back from them, you can submit a ticket by emailing support@us.wired.com.

2. Once logged in, click the Academics tab.
3. Look in the Course Center section.
   • If the course you want to grade is listed, select Grade Entry from the drop-down menu and skip to step 4.
   • If the course is not listed, click View Details.

     In the Term drop-down menu, select the semester and click the Search button.

     In the Go Directly To menu, select Grade Entry and then click the Search button.

4. In the Final Grade menu, select the grade. Do this for all students you are grading. You do not need to enter all of the students’ grades. All grades, however, must be submitted by the grade submission deadline. Click the Save button.

DO NOT SELECT THE “IP” GRADE UNLESS THE COURSE MEETS THE CRITERIA IN THE EXCEPTION SECTION OF HOW TO DETERMINE WHAT GRADE TO ASSIGN.

You’re now finished.

Grades cannot be changed online. If you’ve submitted an incorrect grade, email the Registrar’s Office immediately at registrar@ciis.edu. We will expunge it and you can then resubmit it.

How to verify that your grades were recorded

1. Log into MyCIIS and click the Reports tab.
2. Click the Instructor Reports link.
3. Review the Year and Term Code Guide and find the semester you’re interested in. Click the Grading History link.
4. Enter the Year Code and the Term Code. Click the Generate Report button.

   This will produce a link to a PDF. Click that, and a Grade List will appear. If a grade is on that, then it’s been recorded.