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23/1/4 Software Update Group: 787

SU023705-1805*48

Finance, Core, Registrar

SU023705-1805*48 Colleague Update in Support of Colleague 12/15/22 LIVE

App Environment Install Status Install Date Install Time
Cloud_Env Complete 01/04/23 09:17PM
Conv_Cloud_Env Complete 12/16/22 04:42AM
Dev_Cloud_Env Complete 12/16/22 04:32AM
Hrtest_Cloud_Env Complete 12/16/22 04:58AM
Livesim_Cloud_Env Not Attempted
Test_Cloud_Env Complete 12/16/22 04:21AM
Training_Cloud_Env Complete 12/16/22 04:49AM

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Pre-Install Instructions: None

Post-Install Instructions: None

January 4 2023 Software Updates Installation Page: 9
Software Update Group: 787 – Ellucian install via list Status: Complete
Detail

Problem Description:
Requests resolved by this update.

Colleague Core/General

CR-000164674 Self Service User Profile – Confirm boxes still show when
there is no information
PD0003689 Unable to import sitemap into Self-Service if prior release
is a point release
Proxy Profile pages had various display issues.

Colleague Finance

PD0003050- The Budget Worksheet page in Self-Service does not display
when there are filters defined
PD0002807 – Financial Query Detail CSV Export does not include
estimated opening balances
Financial Aid

Improve performance for the Award Letter History page
Incorrect wording in the header on the College Financing Plan for Net
Human Resources

CR-000184945: Self-Service 2.35.1/API 1.35.2 – overtime not displayed
correctly on supervisor view
CR-000185017: Colleague HR Self-Service Leave Approval – Prevent
Supervisor from Creating Duplicate Leave Request Approvals
Student & Student Planning

CR-000153760 Resolve Cache Issue in Student Planning.

CR-000172196 Self Service – Student Planning: Registration priority
dates/times potentially ignored.

CR-000172397 Student Planning fails to load when there are duplicate
DEGREE_PLAN_TERMS records.

CR-000184779 Self-Service Course Catalog: Bad Courses data can
incorrectly cause the Course to be marked as the wrong course type in
web cache.

CR-000183597 Self-Service Faculty Grading – “Please enter a valid
date” error for Canadian customers with yyyy/MM/dd or yy/MM/dd date
formats.

PD0002120 Sections with meeting time(s) of 12AM or 1AM are not loaded
in Course plan (Calendar view).

PD0004654 Quick Registration: An error is generated, and no Quick
Registration banner is displayed for a student with no
student.acad.cred records.

PD0004658 Grade recorded on Drop Roster can disappear from display.

January 4 2023 Software Updates Installation Page: 10
Software Update Group: 787 – Ellucian install via list Status: Complete
Detail

This update includes foundational changes for a future delivery of
cross registration in the Ellucian Experience Platform.

The StudentPlanningRepository GetAsync method called through the
StudentController GetPlanningStudent endpoint needed better exception
handling so that when bad data is present in the PERSON or STUDENTS
tables, the affected record is logged for troubleshooting.

January 4 2023 Software Updates Installation Page: 11
Software Update Group: 787 – Ellucian install via list Status: Complete
Detail

Resolution:
This section provides full details about the new functionality
included in this release as well as how each CR was resolved.

Core/General

CR-000164674 Self Service User Profile will no longer show the confirm
check boxes still when there is no information for the section
(address, email or phones)
PD0003689 The Sitemap Import/Export process will now allow you to
import settings from an earlier release even when the earlier release
is a point release
The following display issues on Proxy Profile pages have been
resolved:

Permission options no longer shows the double line, if not all
categories are enabled on PCXP
The edit icon will correctly display regardless of form factor of the
page
User profile page now prevent entering a chosen name greater than the
max length
Clients may now capture audit log entries when changes are made to key
configuration in Self-Service Site Administration. See additional
information in the Client Impact section.

Colleague Finance

PD0003050- The Budget Worksheet page in Self-Service does display when
there are filters defined
PD0002807 – Financial Query Detail CSV Export now includes estimated
opening balances
Financial Aid

Added indexes for the Award Letter History pages
Updated the wording on the College Financing Plan header from New to
Net
Human Resources

CR-000184945: Self-Service 2.35.1/API 1.35.2 – overtime not displayed
correctly on supervisor view
Colleague Self-Service Time Approval has been updated to display
overtime with the correct number of decimal places on the supervisor
view.

CR-000185017: Colleague HR Self-Service Leave Approval – Prevent
Supervisor from Creating Duplicate Leave Request Approvals
Colleague HR Self-Service Leave Approval has been updated to prevent
supervisors from creating duplicate leave request approvals.

PD0001278: Self-Service Leave Approval page slow loading
Colleague Self-Service Leave Approval has been updated to provide
faster load times.

January 4 2023 Software Updates Installation Page: 12
Software Update Group: 787 – Ellucian install via list Status: Complete
Detail

Student & Student Planning

CR-000153760 Resolve Cache Issue in Student Planning. Clients reported
an issue where advisors could not see a students update to a degree
plan without logging out and back in. This issue has been resolved so
that a refresh of the advisee details page will refresh with the
students updated.

CR-000172196 Self Service – Student Planning: Registration priority
dates/times potentially ignored. In certain scenarios where section
registration dates were present on the Section Registration Dates
(SRGD) form for a students planned section in addition to standard
term registration dates and a registration priority, Self-Service
could show a registration date and time to a student in Self-Service
that could change to a future registration date and time when the
student logged in to register after the first registration start date
and time. To resolve this issue banners have been added to the Plan &
Schedule cards for sections with dates on SRGD. Text that is editable
in the .resx file has been added to the registration period message
that appears at the top of the Plan & Schedule. This message is meant
to direct students to review their schedule for registration dates
specific to a section. Finally, the registration period banner has
been updated to show only registration priority and term registration
dates.

CR-000172397 Student Planning failed to load when there were duplicate
DEGREE_PLAN_TERMS records. To resolve this issue the Delete Duplicate
Degree Plans (DDDP) process has been updated to give the user options
to resolve duplicate degree plan terms. See DDDP online help and
Student Planning documentation for details.

CR-000184779 Self-Service Course Catalog: Bad Courses data could
incorrectly cause the course to be marked as the wrong course type in
web cache. This issue has been resolved.

CR-000183597 Self-Service Faculty Grading – “Please enter a valid
date” error for Canadian customers with yyyy/MM/dd or yy/MM/dd date
formats. This issue has been resolved.

PD0002120 Sections with meeting time(s) of 12AM or 1AM were not loaded
in Course plan (Calendar view). This issue has been resolved.

PD0004654 Quick Registration: An error message was generated, and no
Quick Registration banner was displayed for a student with no
student.acad.cred records. This issue has been resolved.

PD0004658 Grade recorded on Drop Roster could disappear from display.
This issue has been resolved.

Foundational changes for a future delivery of cross registration in
the Ellucian Experience Platform include updates to registration and
seat management in Colleague. These changes will take effect once
Cross Registration is implemented and Colleague environments are set

January 4 2023 Software Updates Installation Page: 13
Software Update Group: 787 – Ellucian install via list Status: Complete
Detail

up to for Cross Registration and Seat Management in Experience.

The StudentPlanningRepository GetAsync method called through the
StudentController GetPlanningStudent endpoint needed better exception
handling so that when bad data is present in the PERSON or STUDENTS
tables, the affected record is logged for troubleshooting. This issue
has been resolved.

January 4 2023 Software Updates Installation Page: 14
Software Update Group: 787 – Ellucian install via list Status: Complete
Detail

Client Impact:
Documentation updates related to this release
Colleague Self-Service Installation and Administration
Setting Up Student Planning

Audit Logging in Colleague

Accessibility Guide for Colleague User Interface
This section provides implementation information for back-office users
and administrators
and list new Colleague Self-Service pages, roles, and permissions.

CLIENT IMPACT / IMPLEMENTATION

Core / General Self-Service

TECHNICAL IMPLEMENATION (Core/General Self-Service)
Self-Service has been updated to allow audit logging for changes to
configuration settings in Site Administration. Enable the CF
Configuration category on the Enable Envision Audit Logging (EEAL)
form in order for these changes to be logs. Additional information on
how to enable audit logging for Colleague Self-Service can be found at
the Ellucian Documentation Site under Colleague > Colleague
Self-Service > Install > Self-Service Installation and Administration

Audit Log Entries section.

See also the new Audit Logging in Colleague manual under the
Configuration section of Colleague System Administration for complete
information in setting up the Ellucian Audit Broker for Ethos
Integration.

NEW COLLEAGUE UI FORMS AND MENUS

Core

Not applicable.

Colleague Finance

Not applicable.

Financial Aid

Not applicable.

Human Resources

Not applicable.

Student Finance

Not applicable.

January 4 2023 Software Updates Installation Page: 15
Software Update Group: 787 – Ellucian install via list Status: Complete
Detail

Student & Student Planning

Not applicable

CUSTOM IMPACT

Core

Not applicable.

Colleague Finance

Not applicable.

Financial Aid

Not applicable.

Human Resources

Not applicable.

Student Finance

Not applicable.

Student & Student Planning

Student System Setup – SSS > Student System Web Setup – SWS >
Cross-Registration Parameters (RGCR)

Description / Steps to reproduce:
December 15, 2022 – The following software update has been released
and is available to customers to be installed with the Envision
Release System:


SU023705-1805*48


This software update resolves many changes requests and ideas and
delivers new functionality for Colleague Self-Service General and
Proxy, Colleague Finance, Financial Aid, Human Resources, Student
Finance, Student and Student Planning.

IMPORTANT: You must load all the required supporting updates related
to this release. Please see Starting Document for Colleague
Self-Service 2.38 for details.

Core/General

Additional audit logging capabilities have been expanded in Colleague
Self-Service and can now capture changes to key configuration settings
in Self-Service Site Administration.

January 4 2023 Software Updates Installation Page: 16
Software Update Group: 787 – Ellucian install via list Status: Complete
Detail

Colleague Finance

Two defects have been resolved with this release.

Financial Aid

Added indexes for the Award Letter History pages
Updated the wording on the College Financing Plan header from New to
Net
Human Resources

When acting as a proxy, individuals are no longer able to take an
action on their own timecard.
When acting as a proxy, individuals are no longer able to take an
action on their own leave request.

Student & Student Planning

Foundational work in support of Cross Registration

Updated on January 9, 2023

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